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Call for Submissions FAQ

Frequently Asked Questions

What is the submission deadline?
May 20, 2019, 11:59 PM PT.
What makes a good submission?
  • Review all of the submission guidelines on this page and follow the instructions.
  • Incomplete proposals or proposals that are commercial or marketing focused in nature will not be considered.
  • Write your proposal so that it is easily understood. Concise, precise language and a discernible thesis will also help your chances in the review process.
  • The advisors will read many submissions. Get to your point as quickly as possible. Consider what the proposal is about. Why is it interesting? Why is this important to XR development? What will attendees get out of the session? What is the actionable takeaway?
What do I need to provide in my submission?
The submission form will require these key items. You may be asked to submit additional materials before a decision is made on your proposal.
  • Speaker Contact Information
  • Full contact information and a short biography (100 word max) are required.
  • Session Title
    A concise, descriptive title of no more than 10 words.
  • Session Description
    In 100-150 words, provide a concise, but descriptive, overview of your session as you would have it appear on the XRDC website and in the show program. Keep in mind, this is how you can accurately set a potential attendee's expectations about the content. Please write in 3rd person, present tense.
  • Attendee Takeaway
    In 50-words or less, summarize what new knowledge attendees will gain from this presentation. Write as you would have it appear on the website. Please do not use bullet points, write in 3rd person present tense.
  • Intended Audience
    In 50-words or less, describe your target audience and who will benefit from your presentation. Is prerequisite knowledge necessary for understanding the content of the session? If so, what are the prerequisites? Please do not use bullet points, write in 3rd person present tense.
  • Summary for Advisors
    This is your chance to describe in detail to the XRDC Advisors what your talk will be about, and why it will be interesting and valuable to XRDC attendees. This is not the place for cute wordplay or generalities. Please do not tease with something like, "My lecture will reveal amazing findings about how people engage with tutorials", instead say, "We have found 90% of people only play through the tutorial while eating pepperoni pizza," or whatever your amazing finding actually is. More data, references, and examples are better. If you need more than 500 words to describe your lecture in this way, you can upload supplemental materials (.doc, .pdf, .txt) below.
  • Supporting Materials
    Upload any helpful elements you will use to illustrate your talk, e.g., code samples, demos, video clips, etc. The advisors would like to see demos, images, or any documentation that supports your submission. Uploading supporting materials is optional.
  • Past Speaking Engagements & Web links
    Tell us about previous speaking engagements and the ratings you may have received. Also provide links to your company's website(s), personal blog(s), projects you're working on, etc., to support your proposal. Please do not offer links to news articles. Mark N/A if this is not applicable to you.
What are the session formats?

The final format of accepted sessions will be determined by the advisors. Please select what you feel will be the most appropriate.

Format Duration Description
Lecture 40 minutes Lectures are issue-oriented presentations, which provide concrete examples, and contain both practical and theoretical information. We generally prefer only one speaker but we may accept two if you can demonstrate the second person is necessary.
Panel 40 minutes Panels are 40 minute sessions and take on many different viewpoints of a topic or issue and combine them in one debate session with a moderator. Debate among panelists (with very different opinions) is welcome and audience participation time should be accounted for. Include all of the panelists you have confirmed in the proposal no more than 5 with diverse representation. A very limited number of panels will be accepted.
How do I choose a session format?

It is very common for us to receive a proposal on a wonderful topic that we want to accept, but that requires a format change. No matter the format, all sessions are 40-minutes long, including Q&A.
Lectures tend to cover a single, narrow topic in depth. Most lectures are given by a single person, unless there is a compelling reason that requires multiple speakers.
Panels tend to examine a controversial or difficult topic with no easy answers and dynamic talking points. At 40-minutes, panels generally have enough time for about six planned questions. In all cases, expect to leave time at the end for Q&A.
Panels generally have a moderator and three or four panelists who are established and known experts on the topic. Ideally panelists will represent different perspectives and points of view on the subject.

Common mistakes:

  • Trying to fit too many (or too few) talking points into the duration. When drafting your submission, don't forget to consider how much time you'll have to get through your talking points. Q&A at the end of a session is optional, but if you plan to host it, you should leave no more than 10-minutes for audience questions.
  • Selecting the lecture format and submitting too many speakers. At most lectures can have 2 speakers, though we've found a single speaker generally receives a more positive attendee evaluation.
  • Submitting a panel without a complete list of confirmed panelists. All panelists should have a speaker profile created with their unique email address listed if they are confirmed participants, should the panel be accepted.
How does the selection process work?
  • You will receive an automated email confirmation once your proposal has been submitted for advisory board review. If you do not receive this confirmation, contact Megan Bundy.
  • Save the submission link for your proposal, so you can revise your submission details later if you need to. The link will be live until the Call for Proposals deadline.
  • The advisory board will then review all submissions, considering the criteria outlined here.
  • XRDC will determine the status of every submission, based on Advisory Board review and feedback.
  • You will receive notification by late June regarding the status of your proposal.
Who will review my proposal?
The XRDC Advisory Board will review your proposal. Advisors are distinguished industry professionals who volunteer their time to help develop XRDC session content. They work to ensure that the quality of the content provided to attendees is high-level, relevant, and timely.
What are the benefits of speaking?

The benefits of being a speaker include:

  • Complimentary registration
  • Access to all conference sessions, and the Sponsor Showcase
  • Your name and presentation featured in our conference program and website
  • A year subscription to the GDC Vault (video and audio recordings of all GDC and XRDC sessions)
How do I propose a vendor-specific session (sponsored session)?

XRDC sessions present opportunities for professional XR developers to share ideas, case studies and experiences. In general, content specific to proprietary products and technologies will be considered sponsored material. If you would like to promote a product or service, please contact our sales team for information on exhibiting and other vendor opportunities, including sponsored sessions.
The Advisory Board and conference management reserve the right to exercise their editorial discretion. Proposals that are commercial or marketing focused in nature will not be considered for the non-sponsored content program.

What does XRDC expect from speakers?

When you agree to speak at XRDC, you are making a commitment to deliver a well prepared talk and to speak on the topic you have proposed. We ask that you do not drastically change the submitted topic or content after it is formally accepted into the program.
You will be evaluated by attendees on how well you delivered your presentation as well as the presentation's content. We will provide this helpful feedback to you after XRDC.
We expect our speakers to submit the final version of their presentation to be made available on the GDC Vault.

When will I be notified of the status of my submission?
You will receive an automated email response once your submission is received. We will notify you of the status of your submission by late June. If you do not hear from us, please contact Megan Bundy.
How should PR Reps submit for their clients?
If you are a PR representative submitting on behalf of a client, please list the speaker information and their unique email in the speaker profile, then add yourself as the PR contact for all speakers included in the submission. Without full speaker details, the submission will be considered incomplete and will not be reviewed. As a PR contact associated with a speaker profile, you will receive all the same emails for the duration of the event's correspondence so you'll always be in the loop.
Who should I contact with additional questions?
Please contact Megan Bundy with any additional questions.