XRDC | Call for Submissions

Call for Submissions

Submissions FAQ

XRDC 2018 Call for Submissions open on May 8th! Please return to this page to submit your proposal at that time. Questions? Read
our FAQ or email Megan Bundy.

XRDC solicits proposals from speakers with deep industry expertise and innovative ideas from a particular niche or emerging areas of AR, VR and MR. Submission criteria and guidelines are available below.


Submission Guidelines

If you want to submit, please take note of the following:

Vendor-Specific Proposals
XRDC does not accept product or vendor-related submissions. If your talk is a thinly-veiled advertisement for a new product, technology or service your company is offering, please do not apply. If you would like to publicize a product, please contact our sales team for information on exhibiting and other vendor opportunities, including sponsored sessions in our partners track.

All Presentations Must be Submitted by Original Authors
Currently, we only accept submissions by the original authors of the presentations. PR firms, speaking relation firms, and all other parties who are not direct authors of submitted presentations are discouraged from submitting a proposal on behalf of their clients/speakers. We require direct contact with presenters to expedite questions during the submission review process.

Selection Criteria

The Advisory Board will review and rate submissions based on the following criteria:

  • Concept: This is the basic idea of your submission. Is it interesting? Is it relevant? Will it be beneficial for attendees to hear? There is plenty of room for innovative ideas and also the tried and true.
  • Depth: Is the basic idea well considered and thought out? To what extent will the audience gain insight? The more in-depth, the better.
  • Organization: Are your ideas conducive to present in front of an audience? Will the Advisory Board understand what you are trying to say? Organization helps.
  • Credentials: How do your credentials qualify you to speak on the topic you have proposed?
  • Takeaway: Is the attendee going to leave this session knowing something they didn't know when they walked in? Are they learning or being inspired? This is the most important aspect of every XRDC session. The submissions will be rated on a one to five scale by each of the reviewers and the resulting scores are averaged. Those submissions in each category with the highest scores are considered first. In the case of topic overlap, a lesser scoring submission may be selected to keep variety in the program.

Speaker Expectations

Conference attendees are generally very intelligent. The material they're looking for is inspirational and/or provides a concrete, applicable takeaway that is not obvious. Attendees expect excellence from our speakers. After your presentation, they will evaluate it based on delivery, knowledge of the topic and the visuals presented.

Preparation is one of the most important factors in delivering a successful talk at XRDC. Please keep the following in mind when you propose to speak:

  • The proposed outline you submit now must match the talk you actually present at XRDC
  • We strongly encourage that you rehearse the delivery of your session for it to be effective; preferably in front of your peers (one tip is to take a video of yourself speaking, then review it. This is also a great way to practice pacing and timing)
  • Depending on the depth of your initial proposal, we may ask for your presentation materials up to four weeks before the conference

Please note we are here to help you. If you have ANY questions you think we need to cover on this area of our website, please email Megan Bundy.

Track Descriptions and Topics

Please submit to one of the following XRDC tracks. Click on a track below for a description.

Healthcare icon Healthcare

More info coming soon!

Education and Training icon Education & Training

More info coming soon!

Games and Entertainment icon Games & Entertainment

Expand your knowledge of how VR/AR is being developed to entertain in the Games & Entertainment Track. From active, heart pumping, first-person adventures to relaxing, passive immersion in alternate realities, VR/AR evolves entertainment beyond the screen and takes the user into the heart of the story itself. Whether you're a programmer, designer, producer, artist, or in business development, gain inspiration from ground-breaking work in game and entertainment VR/AR and learn skills to grow your expertise.

Innovation icon Innovation

In the Innovation Track, learn from experts breaking ground on the frontier of VR/AR development. Hear in-depth lectures and panels illustrating how innovative VR/AR development has the power to influence nearly all aspects of life as we know it.


Presentation Formats

As you can see below, there are multiple time period choices. It's up to you to select the appropriate duration for your session.

Format Duration Description
Lectures 60 or 30 minutes Lectures are issue-oriented, provide concrete examples, and contain both practical and theoretical information. We generally prefer only one speaker but we may accept two if you can demonstrate the second person is necessary.
Panels 60 minutes Panels take many different viewpoints on a topic or issue and combine them in one debate session with a moderator. Debate among panelists (with very different opinions) is welcome and audience participation time should be accounted for. We prefer 60 minute time for this format and no more than 5 people with diverse representation. Include all of the panelists you have confirmed in the proposal. A very limited number of panels will be accepted.