XRDC | Registration Policies

XRDC Registration Policies

Cancellations and Substitutions

Please note: this information refers to VRDC Fall 2017, check back for updates.

If you need to cancel your conference registration, you may do so for a full refund, less a $300.00 service charge, until Friday, August 25, 2017. Attendees who do not cancel in writing by the deadline date will be charged the full registration fee.

Refunds are not available for no-shows. If you are unable to attend the event, we recommend that you send a substitution in your place. Changes to registrations must be presented in written form. Please download the Registration Update Form and submit your request by email to [email protected], fax a copy to (218) 740-6883, or mail your request to:

Events Registration Department
VRDC Fall 2017
131 W First Street
Duluth, MN 55802

Program Changes

UBM Americas, producers of the VRDC Fall 2017, reserve the right to make changes in the programs and speakers, or to cancel sessions if enrollment criteria are not met, or when conditions beyond its control prevail. Seating for all sessions and programs is on a first-come, first-served basis. Recording devices and cameras, still or video, are prohibited.

Event Badges

Badges will not be mailed in advance of the event. Please pick up your badge in person, on-site with your photo ID. Collecting multiple badges by a single person is not allowed. Please bring a copy of your receipt as verification of your registration. Touch ‘N Go NFC badges will be in use at VRDC Fall 2017.

Please care for your badge. A non-refundable replacement fee will apply to all lost, misplaced, stolen, forgotten and duplicate badge requests.

Request for taxpayer ID Number

Please email your W-9 requests to Registration Customer Service at [email protected]. The Federal Tax ID number for the Game Developers Conference is 11-2240940.

Hotel Reservations

If you have not yet made hotel arrangements, we urge you to do so immediately. For hotel reservations, please refer to the Travel Page.

Age Limit

Due to safety concerns, no one under the age of 18 (including infants in strollers), will be permitted at the VRDC Fall 2017.

Americans with Disabilities Act

If you require special assistance, auxiliary aids, interpreters or other reasonable accommodations while at the conference, please email Jessica de Robinson at least four weeks prior to the event date.

Group Registration

You can save 20% if you purchase 6 or more passes. Please note that the group discount applies only to the current registration price and additional discounts are not combinable with the group discount. Learn how to register your group here.

Discount Code Policy

Discount codes cannot be combined with other discount promotions, including group discounts, exhibitor discounts, other special discount offers or previously purchased or registered passes. All discount codes are subject to review and are limited to one discount per registration.

Review our complete Code of Conduct.