XRDC Registration Policies

Cancellations and Substitutions

If you need to cancel your conference registration, you may do so for a full refund, less a $300.00 service charge. Requests for registration refunds must be received before October 5, 2018. Refunds are not available after this date, and are not available for no-shows.

XRDC may consider a refund for medical reasons less a $300 cancellation fee. Please submit your request along with documentation that supports your refund request. To cancel or substitute your pass, please contact [email protected].

Discount Code Policy

Only one discount/promotion code is allowed per registration at the time of registration, and no codes may be added after registration has been completed.

Program Changes and Session Policies

UBM Americas, producers of the XRDC 2018, reserve the right to make changes in the programs and speakers, or to cancel sessions if enrollment criteria are not met, or when conditions beyond its control prevail. Seating for all sessions and programs is on a first-come, first-served basis. Arrive early to ensure a seat! Recording devices and cameras - still or video - are prohibited.

Event Badges

Badges will be available for pick up on-site with your photo ID. Collecting multiple badges by a single person is not allowed. Please bring a copy of your receipt as verification of your registration. Touch ‘N Go NFC badges will be in use at the event.

PLEASE TREAT YOUR BADGE AS CASH: A non-refundable replacement fee equal to the original purchase amount will apply to all lost, duplicate, misplaced, stolen, or forgotten badge requests. If your badge was complimentary, the fee will be the current on-site rate.

Group Registration

You can save 20% if you purchase 6 or more passes. Please note that the group discount applies only to the current registration price and additional discounts are not combinable with the group discount. Learn how to register your group here.

Hotel Reservations

If you have not yet made hotel arrangements, we urge you to do so immediately. For hotel reservations, please refer to the Travel Page.

Age Limit

Due to safety concerns, no one under the age of 18 (including infants in strollers) will be permitted on the premises at the event.

Americans with Disabilities Act

If you require special assistance, auxiliary aids, interpreters or other reasonable accommodations while at the conference, please email Jessica de Robinson by September 28 with the details of your request.

Request for taxpayer ID Number

Please email your W-9 requests to Registration Customer Service at [email protected]. The Federal Tax ID number for the Game Developers Conference is 11-2240940.

Code of Conduct

GDC believes our community should be truly open for everyone. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, disability, ethnicity, or religion. Please review the XRDC Code of Conduct.